How to run a PLC meeting

Before the meeting

1. Wednesday of week before - work with the SPL to make sure the agenda is set for the meeting.  Make sure the agenda for PLC meeting is sent out.
2. Make sure the Senior Patrol Leader (SPL) includes a reminder in the announcements in the Friday meeting before the PLC.
3. Ask the SPL to do a quick poll at the Troop Meeting to make sure every patrol will have a representative at the meeting

 

At the meeting

1. Talk to the SPL before the meeting and make sure he is prepared with the agenda and ready to run the meeting.
2. Make sure that all of the pertinent information is available for the planning of the meetings
   • What is the theme of the month?
   • What Merit Badge(s) will be covered?
   • What advancement requirements are needed?
   • Are there activities for all groups of Scouts (new Scouts, experienced Scouts below First Class, Scouts above First Class not in Merit Badges)?
   • Are there any Quartermaster jobs that need to be accomplished?
3. Make sure the appropriate forms are filled out.  1 page form for each meeting.  3 pages for each campout (Friday, Saturday, and Sunday).  Please make sure that forms are legible and that all information is completed.  The SPL (or his designate) needs to be able to run a meeting from these forms.  It is critical that we note who is responsible for each task.  I also find it helpful to put the Service and Program Patrol on the top of each form.
4. After the forms are filled out keep the originals and have copies made for each of the participants.
5. The forms will be uploaded to the web site by the Online Scribe, so he needs a legible copy.

 

Reference & Documents

Sample Agenda for Meeting

1. Stop/Start/Continue - 15 minutes 
2. Review May Meeting Plans - 5 minutes
3. Plan - May 30 meeting, May 16-18 Campout - 40 minutes

Troop Meeting Planning Guide

Campout Planning Guide

ASM/PLC this Saturday, May 3, 2008

Patrol Leaders Council Meeting, May 3, 2008

Meeting will be held from 9:00-10:00 a.m. in the Scout Room at Grace 

Adult leader at the meeting will be Chuck Strand.

THANKS, CHUCK!

Proposed Agenda for Meeting

1. Stop/Start/Continue - 15 minutes 
2. Review May Meeting Plans - 5 minutes
3. Plan - May 30 meeting, May 16-18 Campout - 40 minutes

ASM Meeting, May 3, 2008

8:00 am to 9:00 am at Grace in the Scout room

Meeting Agenda 

1. Adult Assignments - Mike [10 mins]
2. Giving back before / after Eagle - Mike [5 mins]
3. Patrol review - new Scouts - all [15 mins]
4. High Adventure Update - Chuck [15 mins]
5. Roundtable - All [15 mins]

Patrol Leaders Council Meeting, April 5, 2008

Meeting will be held from 9:00-10:00 a.m. in the Scout Room at Grace 

Proposed Agenda for Meeting

1. Stop/Start/Continue - 15 minutes 
2. Review April Meeting Plans - 5 minutes
3. Plan - May 2 meeting, May 9 meeting, May 16-18 Campout - 40 minutes

ASM Meeting, April 5, 2008

8:00 am to 9:00 am at Grace in the Scout room 

Meeting Agenda 

1. Adult Training - Mike [5 mins]
2. Youth Leader Training - Mike [5 mins]
3. Giving back before / after Eagle - Mike [5 mins]
4. Patrol review - new Scouts - all [15 mins]
5. High Adventure Update - Chuck [15 mins]
6. Roundtable - All [15 mins]

Scout Meeting - Friday, 4/4/08

Folks, we are having a Scout meeting this Friday.  In addition to our new Scouts from Pack 66, we are expecting some other visitors.

We will be running a couple of Merit Badges (First Aid and Citizenship in the World) and instructing the new Scouts on the basic Scout Skills.

If you can attend you help would be greatly appreciated.

Thanks,

Mike

No Troop Meeting Friday, March 21 - Good Friday

There will be no Troop meeting this Friday, March 21st, due to the fact that this is Good Friday.

Reminder, there is a Climbing Outing next Saturday, March 29th. Permission slips are due this week. You can drop them off at the Carioscios.



Blue & Gold Crossover Ceremony

This past Friday, a select number of Scouts and Scouters attended the Blue & Gold ceremony for Pack 66. The troop paid for our dinner. Several Scouts working on the Communications Merit Badge were responsible for creating the Crossover Ceremony.  [Sample Crossover Ceremony]

The scouts that should attend should be the Den Chiefs for the respective Webelos Dens. Siblings of Cub Scouts who are Boy Scouts should also attend. It is a judgment call who should pay, the family or the troop. I feel it depends on the role the boy has in the ceremony and where the boy is sitting. If he is primarily there as part of the troop and not with his family, the troop should pay. The troop committee can help make this call.

The Crossover ceremony is the official transition point for these Webelos to become Boy Scouts. Typically, they are called up with their parents and they AND their parents cross over a bridge to symbolize the transition from Cub Scouts to Boy Scouts. We usually have troop neckerchiefs and boy scout slides waiting for them on the other side of the bridge. We take off their Webelos neckerchiefs and slides and hand them to their parents and put on their troop neckerchiefs.

After a few additional words, reciting of the Scout Oath and Law, etc. The ceremony is concluded. One thing I make a point of is letting the new Scouts know that because they are now Boy Scouts they need to help clean up. I make sure the Boy Scouts who are present work with them to break down and clean-up after the Blue & Gold.

This is an important ceremony and care should be taken to make sure the scouts attending look their best.

Mike

Meeting Preparation Checklist

1. Make sure the Patrol Leaders of the Service and Program Patrols know what they need to do to prepare for the meeting (Flags, Games, etc)

2. Make sure the QM knows what he has to do to make sure we have the appropriate instructional materials

3. Make sure you have Instructors lined up (you may want to have your Patrol Leaders let you know how many Scouts are attending Friday’s meeting)

4. Make sure your Troop Guide reminds the Jaguars about the meeting

5. Validate with any MB Counselors that they are attending and how much time they need

6. See if any of the ASMs or Committee have any announcements

Troop Web Master

PLC Responsibilities 

1. Attend the PLC
2. Gather the Meeting Plans and Campout Plans
3. Scan the Meeting and Campout Plans
4. Upload them to the website
5. Update the WIKI to reflect the changes
6. Send an email to all@troop66rf.org to let them know about the change

ASM Meeting, March 1, 2008 - Minutes

1. Review of Patrols and Advancement – All [15 minutes]
   • We discussed the older Scout patrols first and discussed the Vipers, Eagles, Falcons, Red Moon Raccoons, and Roadrunners.  A number of issues were discussed and various ASMs agreed to help work through these issues.
2. Recruiting new ASMs and Committee Members – Mike [5 minutes]
   • We had a discussion about the need to recruit new ASM and Committee members.  We also had a conversation about the Scouts crossing over from the various Packs and how to make sure we have the appropriate level of adult support as they cross over.
3. Adult Troop Positions – Mike [10 minutes]
   • Mike will update the current Troop Organization Chart to reflect the changes in both youth and adult leadership.
4. Ideas for delegation of duties - Mike [10 minutes]
   • The discussion centered around the ASMs taking responsibility for guiding the youth leadership in running the meetings and the campouts. 
   • It was agreed that several ASMs should take on the responsibility for the meetings with Mike’s guidance
5. High Adventure Update – Chuck [10 minutes] - Chuck was not present
6. Roundtable Discussion – all [10 minutes]