How to run a pre-campout meeting
Troop 66 typically has a pre-campout meeting the Tuesday or Wednesday before we leave on the Friday campout. We came up with this for several reasons: 1) when we had these during our troop meetings, the boys not going on the campouts were bored. If you pull the campout group aside, you are disrupting the trainers and trainees that you have setup for the meeting. 2) it’s great to have the information fresh in people’s minds. We had people forgetting things when the meeting wasn’t close to the campout day.
So on to how to run the meeting
The meeting should be run by the Assistant Senior Patrol Leader with the help of the Food Quartermaster (QM). We have just come up with this idea, so stay tuned to see how well it works. We have split the QM duties between equipment and food related items.
Role of the Food Quartermaster
The food QM should work with the menu parent to organize the menus and make sure we make the most effective use of the food we have left over from previous campouts.
The food QM should bring either the food from previous campouts or a list of what food is available.
The food QM should collect the menus from the various patrols and make sure there are: 1) at least 2 cooked meals and 2) the menus are balanced
The food QM should have a copy of the menu for the Youth Leadership, a copy for the Adult Leadership, and give the original back to the Head Cooks.
What needs to be completed at the pre-campout meeting
- Need to form Patrols for the Campout. Each Patrol must have a Patrol Leader and a Patrol QM
- Need to have menus (including shopping lists) for each patrol. Food QM must approve the menus for each patrol. He must also amend the food list depending upon the food we have available to the Troop.
- Each Patrol will determine Head and Assistant cooks after consulting with Assistant Senior Patrol Leader (ASPL).
- Detemine tent assignments for each patrol (summer campouts only)
- Program Patrol must complete a campfire program form. One patrol will be designated Service Patrol and another the Program Patrol.
- Service Patrol must develop duty roster for Troop wide duties (e.g. getting water, common meal clean-ups).
- Each patrol must create their own duty roster
Scouters will work with Senior Patrol Leader (SPL) to
- Determine SPL, ASPL, and QM for campout
- Provide guidance on who should be the cooks. This is determined by who needs the cooking requirements.
- Assure all of the deliverables listed above are met.
Tags: How to run troop
