ASM Meeting Agenda – May 9, 2008

1. ASM Organization and Training
2. New Older Scout Patrol organization
3. PLC issues
4. Troopmaster advancement reporting – ASMs
5. Calendar Review
6. Save the date – Troop 66 75th anniversary
7. Other topics

Assistant Scoutmasters Meeting – April 5, 2009

Team, we have a meeting this Saturday at 8:00 a.m. in the Scout Room in the Commons area at Grace. I need one adult volunteer to stay with me for the Patrol Leaders Council meeting at 9:00.  You are ALL welcome to stay.

Here is my proposed agenda:

1. Troop Equipment day (part 2)
2. New Youth Leadership
3. Troopmaster advancement reporting – ASMs
4. Calendar Review
5. Camporee planning
6. Philmont high adventure opportunity
7. Service Project – Le Tour de Shore Charity Bike Ride June 19-20, 2009
8. Save the date – Troop 66 75th anniversary
9. Other topics
10. PLC Agenda

PLC Agenda

1. Agenda – AJB
2. Attendence – Ryan O (Scribe)
3. Stop/Start/Continue – AJB and all
4. Patrol Folders
5. Camporee – call for staff
6. Philmont high adventure opportunity
7. Plan 4/17 to 4/19 Camp-out (Camporee)
8. Plan 4/24 Troop Meeting
9. Plan 5/8 Troop Meeting

Assistant Scoutmaster Meeting and Patrol Leader’s Council Meeting – 2/28/09

Team, we have a meeting this Saturday at 8:00 a.m. in the Scout Room in the Commons area at Grace.  Please plan on staying for at least part of the PLC meeting.  Thanks!

Here is my proposed agenda:

1. Troop Equipment day – Mike
2. New Youth Leadership – Mike
3. Troopmaster advancement reporting – ASMs
4. Calendar Review – Charlie
5. Other topics – All
6. PLC Agenda – Charlie

This will be a special PLC as we want to spend some time reviewing the role of a Patrol Leader so we can begin to have the Scouts step up to the role.

PLC Agenda

1. Role of Patrol Leader – AJB (SPL)
2. Typical Agenda of PLC – Ryan O (Scribe)
3. Stop/Start/Continue – AJB and all
4. Plan 3/6 Troop Meeting
5. Plan 3/13 Troop Meeting
6. Plan 4/3 Troop Meeting

SPL’s Guide to running a PLC

As the SPL you need to set a good example by:

Wearing the appropriate uniform (Class B is acceptable at PLC)

Showing up on time

Conducting yourself according to the Scout Oath and Law

1. Arrive 15 minutes before the start of the meeting and make copies of the agenda for the PLC.
2. At the start of the meeting have the Scribe (appoint one if one isn’t present) write the agenda on the board.
3. Take attendance – A Scout can only have one role.  He can’t be both the QM and the PL of a Patrol.  Have him decide on his role and mark the other role as absent.
4. Run the meeting
5. Keep it on Track / Stick to the Timetable / You should ask someone to be timekeeper and make sure you stick to the agenda
6. End on time

Sample Agenda for Meeting

1. Stop/Start/Continue – 15 minutes
2. Review up-coming month’s Meeting Plans – 5 minutes
3. Plan – all meetings until the next PLC; Plan all Campouts until the next PLC – 40 minutes

Reference Documents

Current Scout Calendar

Troop Meeting Planning Guide

Campout Planning Guide

Troop Committee Meeting Minutes

This information is dated, but I wanted to post it anyway.

Thanks,

Mike

Troop 66 Scout Committee Minutes

Present:
Diane Carioscio
Christa Krout
Cindy Hollibaugh
Mary Morgan Ryan
Donna White

We have a few items that need to be addressed in the very near future:

Update of Auto Insurance
Update of Adult member’s educational programs completed

Mary Morgan Ryan has graciously offered to take this project on – she will be emailing the entire troop to get the appropriate information and will coordinate the publication of said information

We will be welcoming 10 – 11 new Scouts next Monday. Currently, there are 47 active Scouts in our Troop, with 6 working on Eagle projects.

Donna will investigate procuring a bulletin board at Grace so we can publish our accomplishments and our announcements.

Christa will continue to take Committee Minutes.

It was agreed that the Committee would meet the first Troop meeting of each month at 7:00.

Respectfully submitted,

Christa Krout.

How to give a Scoutmaster Conference

Assistant Scoutmasters, from time to time I need help in giving a Scoutmaster conference.  Diane has found a link to a site with instructions on how to give one.

It only takes about one hour to complete.  Check it out and take the course if you have the time!

Thanks,

Mike

How to run a pre-campout meeting

Troop 66 typically has a pre-campout meeting the Tuesday or Wednesday before we leave on the Friday campout.  We came up with this for several reasons:  1) when we had these during our troop meetings, the boys not going on the campouts were bored.  If you pull the campout group aside, you are disrupting the trainers and trainees that you have setup for the meeting.  2) it’s great to have the information fresh in people’s minds.  We had people forgetting things when the meeting wasn’t close to the campout day.

So on to how to run the meeting

The meeting should be run by the Assistant Senior Patrol Leader with the help of the Food Quartermaster (QM).  We have just come up with this idea, so stay tuned to see how well it works.  We have split the QM duties between equipment and food related items. 

Role of the Food Quartermaster

The food QM should work with the menu parent to organize the menus and make sure we make the most effective use of the food we have left over from previous campouts.

The food QM should bring either the food from previous campouts or a list of what food is available.

The food QM should collect the menus from the various patrols and make sure there are:  1) at least 2 cooked meals and 2) the menus are balanced

The food QM should have a copy of the menu for the Youth Leadership, a copy for the Adult Leadership, and give the original back to the Head Cooks.

What needs to be completed at the pre-campout meeting

1. Need to form Patrols for the Campout.  Each Patrol must have a Patrol Leader and a Patrol QM
2. Need to have menus (including shopping lists) for each patrol.  Food QM must approve the menus for each patrol.  He must also amend the food list depending upon the food we have available to the Troop.
3. Each Patrol will determine Head and Assistant cooks after consulting with Assistant Senior Patrol Leader (ASPL).
4. Detemine tent assignments for each patrol (summer campouts only)
5. Program Patrol must complete a campfire program form.  One patrol will be designated Service Patrol and another the Program Patrol.
6. Service Patrol must develop duty roster for Troop wide duties (e.g. getting water, common meal clean-ups).
7. Each patrol must create their own duty roster

Scouters will work with Senior Patrol Leader (SPL) to

1. Determine SPL, ASPL, and QM for campout
2. Provide guidance on who should be the cooks.  This is determined by who needs the cooking requirements.
3. Assure all of the deliverables listed above are met.

 

How to run a PLC meeting

Before the meeting

1. Wednesday of week before – work with the SPL to make sure the agenda is set for the meeting.  Make sure the agenda for PLC meeting is sent out.
2. Make sure the Senior Patrol Leader (SPL) includes a reminder in the announcements in the Friday meeting before the PLC.
3. Ask the SPL to do a quick poll at the Troop Meeting to make sure every patrol will have a representative at the meeting

 

At the meeting

1. Talk to the SPL before the meeting and make sure he is prepared with the agenda and ready to run the meeting.
2. Make sure that all of the pertinent information is available for the planning of the meetings
   • What is the theme of the month?
   • What Merit Badge(s) will be covered?
   • What advancement requirements are needed?
   • Are there activities for all groups of Scouts (new Scouts, experienced Scouts below First Class, Scouts above First Class not in Merit Badges)?
   • Are there any Quartermaster jobs that need to be accomplished?
3. Make sure the appropriate forms are filled out.  1 page form for each meeting.  3 pages for each campout (Friday, Saturday, and Sunday).  Please make sure that forms are legible and that all information is completed.  The SPL (or his designate) needs to be able to run a meeting from these forms.  It is critical that we note who is responsible for each task.  I also find it helpful to put the Service and Program Patrol on the top of each form.
4. After the forms are filled out keep the originals and have copies made for each of the participants.
5. The forms will be uploaded to the web site by the Online Scribe, so he needs a legible copy.

 

Reference & Documents

Sample Agenda for Meeting

1. Stop/Start/Continue – 15 minutes 
2. Review May Meeting Plans – 5 minutes
3. Plan – May 30 meeting, May 16-18 Campout – 40 minutes

Troop Meeting Planning Guide

Campout Planning Guide

ASM/PLC this Saturday, May 3, 2008

Patrol Leaders Council Meeting, May 3, 2008

Meeting will be held from 9:00-10:00 a.m. in the Scout Room at Grace 

Adult leader at the meeting will be Chuck Strand.

THANKS, CHUCK!

Proposed Agenda for Meeting

1. Stop/Start/Continue – 15 minutes 
2. Review May Meeting Plans – 5 minutes
3. Plan – May 30 meeting, May 16-18 Campout – 40 minutes

ASM Meeting, May 3, 2008

8:00 am to 9:00 am at Grace in the Scout room

Meeting Agenda 

1. Adult Assignments – Mike [10 mins]
2. Giving back before / after Eagle – Mike [5 mins]
3. Patrol review – new Scouts – all [15 mins]
4. High Adventure Update – Chuck [15 mins]
5. Roundtable – All [15 mins]

Patrol Leaders Council Meeting, April 5, 2008

Meeting will be held from 9:00-10:00 a.m. in the Scout Room at Grace 

Proposed Agenda for Meeting

1. Stop/Start/Continue – 15 minutes 
2. Review April Meeting Plans – 5 minutes
3. Plan – May 2 meeting, May 9 meeting, May 16-18 Campout – 40 minutes